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 Confirmation
of Space and Date
Upon confirmation of the Grand Ballroom,
a $1,500 facility deposit and $400 security deposit will be required
along with a signed contract.
Upon confirmation of the Tiffany Ballroom , Marquise Ballroom, Aspen
and Maple Garden Pavilions, a $750 facility deposit and $400
security deposit will be required along with a signed contract.
Upon confirmation of the Emerald Ballroom and Fireside
Conference Room, a $500 facility deposit and $400 security deposit
will be required along with a signed contract. Upon
confirmation of the wedding ceremony only, a $250.00 facility
deposit and $400.00 security deposit will be required along with a
signed contract. Facility deposit becomes part of facility fee. |
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Space
and Date Availability
Space
and date of your choice may be held for up to 10 days without a
deposit.
Should the same space and date you requested be desired by another
client within this 10 day time frame, you will be given 24 hours to
pay the facility and security deposit. |
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Security
Deposit Refund Policy
Stonebrook Manor
will not assume responsibility for the damage (including, but not
limited to, smoking inside the facility) or loss of any merchandise
or materials brought on the property at any time.
Any damage or loss caused by guests and/or staff hired by client may
result in the loss of security deposit.
Further, payment for any damages or loss to
Stonebrook Manor
may not be limited to the amount of the security deposit.
Security deposit, less any deductions, will be refunded within
thirty days after event date. |
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Payment
Information
Full payment of facility fee is required six months prior to event
date.
If date is booked less than six months in advance, full payment is
required thirty days after signed contract.
Events booked within thirty days of scheduled date, full payment is
required at time of signed contract.
Cash, certified checks, personal checks, and major credit cards are
accepted. |
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Pre-Event
Meeting
Takes place approximately four weeks prior to event.
Typical attendees include a
Stonebrook Manor representative, bride,
caterer, wedding consultant, etc.
Purpose of meeting is to review all event details.
Floor plan for event may not be altered after pre-event meeting
without the approval of a
Stonebrook representative. |
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Additional
Fees
All agreed upon additional fees are due two weeks before event date.
Any fees incurred after this time will be settled by event end.
Additional fees include, but are not limited to, any rental items
not included in facility fee, additional guests, additional hours
for event time or tear down time, additional staff, additional
ceremony set-up charges, sales tax, security personnel, etc.
If the date and time you selected needs to be changed and it is
possible to do so, a $125 fee will be assessed.
New date and time will be billed at the appropriate rates. |
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Guests
Expected
A final guest count will be necessary
one week prior to event.
This count may be adjusted for an increase in the number of guests,
but cannot be reduced. |
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Event-End
Checklist
A member of your party will be responsible for filling out our
“Event-End” checklist at the conclusion of your event, making sure
that
Stonebrook Manor
is restored to the excellent condition it was in at the beginning of
your event.
A
Stonebrook Manor
representative will review this list with you before your event is
concluded. |
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Wedding
Rehearsal
Booked on a space and time available basis.
Stonebrook Manor
reserves the right to change and reschedule a rehearsal due to a new
booking.
Approximately one hour.
Rehearsal times to be confirmed thirty days in advance. |
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Brides/Grooms
Rooms
Luxurious brides rooms/grooms rooms included on a space available
basis with wedding ceremonies only.. |
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Wedding
Rehearsal Dinner
Scheduling your rehearsal dinner at
Stonebrook Manor, either inside our
exquisite facility or outside in the beautiful gardens, will
guarantee the time necessary for your rehearsal, as it may be easily
held before or after dinner. |
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In
The Event of a Cancellation
Written notice of a cancellation 12 months before event - 50% of
facility deposit will be refunded.
Written notice of a cancellation 6 to 12 months before event -
facility deposit will not be refunded.*
Written notice of a cancellation 0 to 6 months before event -
facility deposit and base facility fee will not be refunded.*
*Exception: All or part of base facility fee may be refunded
depending on whether space is re-rented and at what cost.
Security deposit will be refunded in full for all cancellations. |
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Smoking
Stonebrook
is a non-smoking facility. Outside smoking is allowed in
designated areas only. Proper receptacles must be used.
The security deposit could be forfeited if above rule is violated.
No cigar
smoking allowed. |
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Catering/Vendor
Information
Gourmet Fine Catering, one of the
largest in Denver, is the in-house caterer at
Stonebrook
Manor,
allowing them to serve freshly
prepared meals on-site.
All other caterers will be required to pay a kitchen fee of $375.00
(based on 125 guests, additional guests will be charged $3.00 per
person). One kitchen manager and two wait staff for every 200
guests will be required and charged at the prevailing rate.
Self-catered events must be
pre-approved and add and additional $1,000.00 to the base facility
fee; $500 will not be refunded; $500 will be refunded only if
caterer/vendor regulations and event-end checklist requirements have
been met and approved by a
Stonebrook Manor
representative. One kitchen manager and two wait staff for every
200 guests will be required and charged at the prevailing rate.
All caterers must be
pre-approved and hold a current business license and proof of
insurance (general and $1 to $2 million product liability
coverage). A copy of each of the above must be given to the
Stonebrook Manor office
thirty days prior to event.
Caterer must have a
representative attend pre-event meeting to be held approximately
four weeks prior to the event with client and a
Stonebrook Manor
representative. Room set up will be determined at this meeting.
Vendors will be allowed on
site 2 hours prior to event and for 1 hour after event unless a
Stonebrook Manor
representative has approved additional hours.
Caterer is responsible for
cleaning of kitchen after event and signing in and out all dishware,
flatware, glassware, linens, centerpieces and any other items owned
by
Stonebrook Manor
for inventory purposes.
Caterer/Vendor is responsible
for taking all trash to garbage bins outside of building.
Stonebrook Manor does not
allow anything to be taped, nailed, pinned or attached to walls,
floors, staircases, doors, etc. No rice, confetti, glitter, silly
string, etc. is allowed on site.
Caterer
must meet all fire and health codes.
Vendors needing extra
electrical power should contact a
Stonebrook Manor
representative prior to event.
Caterer/Vendor
will be responsible for filling out and signing “Event-End”
checklist making sure
Stonebrook Manor
is in excellent condition
upon departure. A
Stonebrook Manor
representative will review list with vendor.
Stonebrook Manor reserves the
right to work with vendors at their sole discretion. |
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Rental
Items
Stonebrook Manor
owns all of the rental items you will need for your event.
Items needed must be rented from
Stonebrook Manor.
If, on a rare occasion, you need to rent additional items, a
Stonebrook Manor
representative will assist you in any way possible in finding the
items you desire. |
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Music
Any special requirements needed by a D.J./band etc., should be
approved by a
Stonebrook Manor
representative prior to the event date. |
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Security
Stonebrook Manor
reserves the right to require security for any event.
Security is recommended for all events where alcohol is served.
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Decoration
Responsibilities
No glitter, confetti, crepe paper, rice,
birdseed, string spray, or fireworks.
Do not attach anything to the building.
Wedding bubbles may be used outside of building.
Candles must be enclosed in glass.
An additional charge of $75/ hour will be assessed for extra clean
up. |
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Holiday Rates
Valentines Day will be billed at Saturday rates
4th of
July will be billed at Saturday rates
Memorial Day Weekend
Saturday – regular rates apply
Sunday – Saturday rates apply
Monday – Sunday rates apply
Labor
Day Weekend
Saturday – regular rates apply
Sunday – Saturday rates apply
Monday – Sunday rates apply
New Years Eve will be billed at Saturday rates |
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Alcohol/Drugs/Weapons
Alcohol served at any event is the sole property and
responsibility of the client.
Gourmet
Fine Catering will hold the liquor license at
Stonebrook Manor.
Gourmet will carry general liquor liability insurance coverage
required under Colorado State Law.
Cash bars will be allowed.
A
Stonebrook Manor representative will be present at all
functions and may stop alcohol service at anytime.
Please check your homeowners/renter’s liability insurance policy to
see if it provides for food and liquor liability coverage.
No alcohol is to be served to persons under 21 years of age.
Alcohol will be served no longer than 4 hours and will stop being
served 1 hour before end of event.
No illegal drugs or controlled substances allowed.
No weapons of any kind allowed on the premises of
Stonebrook Manor.
No lewd conduct permitted.
Failure to comply with any of the above guidelines could result in
loss of security deposit and stoppage of event. |
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Parking
Complimentary Parking.
Valet Parking-Includes 4 parking attendants and $200.00 for
accident/liability insurance per event. |
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Pets/Animals
Pets and/or animals are not allowed on the
Stonebrook Manor
property without the approval of a
Stonebrook Manor
representative. |
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Handicapped
Accessibility
Stonebrook Manor
is a fully handicapped accessible facility. |
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Off
Season Discounts
A 20% Discount will be offered for events book during the months of
January, February, March, April and November.
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